Unclutter your inbox for the new year!
As you have been working towards managing all Company records, you may have noticed that email is one area that can get overwhelming if not managed on a regular basis. What can be done to keep email clutter to a minimum?
DELETE: Glance over your inbox and delete messages you don’t need to read or keep such as calendar invites, advertisements, etc. The
more you delete as you go, the faster Google can search and retrieve the emails you need. RESPOND: If you reply to email messages in a timely manner, it will save you time and effort later. Plus once you read and take action, you can remove it from your inbox by deleting, saving as records or labeling it. Resist the temptation to send one-word messages such as “Thanks!” or “Reply to all” unless everyone needs to participate in the communication.
LABEL: Decide how to label your email to organize messages together into categories to make it easier to locate and filter your searches. SAVE as records:To save emails as business communications, print to .pdf and name in a way to identify the contents at a later date. Then, file with the appropriate/corresponding records. SET A TIME: Select a few times during the day when you will review your inbox and make the most of it by uncluttering as you go. Although we have a 180 day retention period with email, it is good practice to follow these guidelines to delete, label and save! For more Gmail tips and tricks, visit the Going Google website. If you have questions regarding the Records Management Policy, contact Records & Information Management.
